The 46th Annual Los Angeles Korean Festival  

Vendor Rules and Regulations 

The vendor (“PARTY” from here on), certifies full understanding and acknowledgment of the rules and regulations listed below upon signing an application for a booth space rental at the Annual Los Angeles Korean Festival, hosted by Los Angeles Korean Festival Foundation (“LAKFF” from here on).  By submitting a signed application, the PARTY agrees to accept all of the terms and conditions in the rental and usage of booth space during the 2019 Los Angeles Korean Festival to be held on September 26th to September 29th.  

       

  1. This contract agreement is made between LAKFF and PARTY upon submitting a signed application as it pertains to the rental of a booth space at the 46th Annual Los Angeles Korean Festival. 

  2. The contract period will be from September 26th to September 29th of 2019, for a span of four (4) days. 

  3. LAKFF will prepare and provide a booth space with a 10’x10’ tent for PARTY for the 4-day festival, unless otherwise specified, prior to the event. PARTY must inform LAKFF in advance of any specifications needed to be made for PARTY’s booth space i.e. No canopy, space only, etc. 

  4. Payments

    • PARTY must place a deposit in the amount of 50% of the total booth rental fee with application submission, to ensure reservation of a booth space, processed on a first come, first served basis. 

    • The remaining balance must be paid by June 14th, 2019 to prevent null and void of contract, in which case the deposit becomes NON-refundable. LAKFF will decide whether to extend the reservation  and charge a fee on the late payment.

  5. After June 14th, 2019, applications must be submitted with full payment of booth rental fee.  

    • Applications submitted without full payment will not be accepted.​

  6. Schedule of Credit Card payments is to be discussed and agreed upon between LAKFF and PARTY.  

  • A surcharge of 3% is NON-Refundable. 

 

  • If the PARTY cancels the contract, before the event, the refunds are as follows: 

    • UNTIL THE DAY OF  6/14/19 : 10% of TOTAL DEPOSIT AMOUNT  

    • UNTIL THE DAY OF 7/18/19: 25% of TOTAL BOOTH AMOUNT 

    • AFTER 7/18/19 : NO REFUND  

Booth Size and Set-up 

  1. Each booth space is determined by 10’ x 10’ tent (canopy).

    • Booths are in  5 different areas. 

    • Local, EXPO, Food, Snack and Alcohol Booth in  

    • Price of Booth Space Rental (varies by size) 

  • 10’ x 10’ Regular Booth $2,300 - $4,000

  • 10’ x 10’ EXPO Booth $2,300 - $3,300 

  • 10’ x 10’ Food sale Booth $3,500 - $4,000 

  • 10’ x 10’ Snack stands $2,300 - $2,500 

  • 10’ x 10’ Alcohol Booth $7,500 (Beer Garden) or Contact LAKFF 

1. LAKFF will provide booth space with the following: 

LOCAL AND EXPO BOOTHS

  • Regular booth: One (1) folding table, Two (2) chairs and 5 amps of electricity + lightbulb  

  • Corner booth: Two (2) folding tables, Four (4) chairs and 5 amps of electricity  + lightbulb  

FOOD AND SNACK BOOTHS 

  • Regular booth: One (1) folding table, Two (2) chairs and 20 amps of electricity + lightbulb  

  • Corner booth: Two (2) folding tables, Four (4) chairs and 20 amps of electricity  + lightbulb  

ALCOHOL BOOTH ​

  • Liquor booth: Two (2) folding tables, Four (4) chairs, 20 amps of electricity 

2. The provided table(s) and chairs are not to be removed without permission from LAKFF staff.

  • For additional tables and chairs, request must be made to LAKFF staff. Additional fee will be applied. 

​3. SETUP TIME FOR VENDORS   

  • PARTY must setup their booths from 9AM to 2PM on Thursday, Sept. 26, 2019

  • Setup during festival operation hours are not permitted due to safety issues. 

  • PARTY must pickup badge to enter the premise for setup, after Sept. 12, 2019 at LAKFF office.

 

     

 

 

 

 

 

*ONLY AFTER Receiving Approval from Fire Department and  Health Permits are approved.   

     **PARTY may not operate outside of these hours.   

 

4.TEARDOWN TIME FOR VENDORS   

  • PARTY can begin clearing from booth on Sunday, Sept 29 and MUST CLEAR by 12AM. Sept. 30, 2019.

  • All items must be removed from tent and LAKFF cannot be held responsible for loss of items.

  • PARTY will be issued a penalty  for leaving any items or trash behind. 

General Regulations 

  1. PARTY must bring own extension cords and surge protectors. All Electric products must have approved UL mark.

  2. Any equipment, signs or object blocking the walkway paths are strictly prohibited. 

  3. Los Angeles City Officials  from Department of Transportation, LAFD, LAPD, etc. can request changes at any time , before or during the event.

    • PARTY must adhere to changes.

  4. LAKFF is not responsible for providing PARTY additional shade and PARTY cannot bring own tent for booth space to set up own shade. 

    • PARTY can bring shade that is fire resistant in material and  placed unattached to the canopies.

    • Any attachment of any kind (i.e. rope) on the canopies are strictly prohibited as stated by the Los Angeles Fire Department. 

  5. PARTY must provide a list of products to be sold, prior to event.

    • All items for sale must have English description for the general public.

  6. PARTY is strictly prohibited from use of mic, music, or sound equipment. Violation may result in the removal of the provided standard electric power source.

  7. All trash needs to be thrown away in designated areas or PARTY may be fined and/or booth can be shut down.

BOOTH USAGE

  1. The  sale of any item requires PARTY to obtain a California Department of Tax and Fee Administration Temporary Seller's Permit. The permit is free,

    • It is necessary and responsibility of PARTY to report the sales tax to the State of California. The Sales tax from total gross must be reported to CDTFA.

  2. PARTY  with  LOCAL booth space, in the gated field may not sell food that needs refrigeration , unless approved by City of Los Angeles.

  3. ​PARTY selling food  must obtain 1 of the four types of permits from the  LA COUNTY Health Department .​​

  4. PARTY must provide their own general liability insurance for any accidents that occur within their booths. LAKFF is in no way responsible and is hereby released from all claims, demand, costs, harm and damages incurred from such an event.   

  5. All PARTY is charged mandatory $100 cleaning fee for each booth.

  1. BANNER SIGNS

  • Every booth needs to place a banner sign on the top, front of designated booths, visible to the public..​

  • ​Booth Banner order can be placed with LAKFF with a fee of $100. Banner ordered elsewhere must follow the banner regulations.
  • Signs found placed elsewhere will be taken down by LAKFF staff.​

  • Every Local and Expo booth signs need to have Business information:

    • Business Name (MUST be at least 3'' height) ,

    • Business Address, Business Phone Number (​at least 1" height) 

    • LAKFF can provide template.

  • There is NO template for Food and Snack Booth sign. ​

    • Food Booth must have Business Name, City, State and Zip Code.​

  1. GATED FIELD

  • There is absolutely no smoking, no eating (food), and no consumption of drinks other than WATER allowed inside the gated baseball field. NO EXCEPTIONS!

  • Under no circumstances will PARTY be allowed to drive stakes or make holes into the ground. 

Booths with Food Sales (Prepackaged or Sampling or Both) – Additional Terms & Conditions   

Food booth operators NEED to follow these conditions or they may be in violation of Health Codes.  

  1. PARTY must follow all the regulations of LA County Health Department.

  2. Sale of any product that can be consumed by mouth needs to obtain sale of food permit from LA COUNTY HEALTH DEPARTMENT. There are four types for the festival event.

    1. FOOD PREPARATION:  To sell food, cooked within booth at the event: ​$184.00

    2. PREPACKAGED AND SAMPLING: To sell prepackaged food, and provide sampling: $116.00

    3. PREPACKAGED ONLY: Selling of only prepackaged food without samples: $82.00

    4. SAMPLING ONLY: To provide taste testing only: $59.00

      1. Fee is subject to change  according to requests made to Health Dept. ​ALL HEALTH PERMIT  FEES must be paid by JULY 12th, 2019

      2. Late fee of $50 will apply to PARTY from LA COUNTY Health Department. 

  3. Refrigerated items need to be 41-degrees Fahrenheit or colder.

    • (Temperatures will be taken by the LA County Health Department).   

  4. LA County Health Dept. requires open food vendors to use the new tent guidelines (4 walls, windows to pass food through). Vendors must keep all four walls of their food booth tents down. Vendors may not roll them up and must use the provided windows in the tent walls.   

  5. Cooked or heated foods need to be stored at 135-degrees Fahrenheit.   

  6. Items that are sensitive to heat/temperature (i.e. raw eggs, chicken, fish, meats, dairy products, cooked rice, etc.) need to be thrown out immediately if the food was not properly stored with appropriate temperatures.   

  7. Food may not be pre-cooked outside of the premises and brought in for sale (such as food prepared from home).   

  8. Barbecuing of raw meats should be done at 135-degress Fahrenheit or greater. 

  9. Temperatures of foods should not be over 41-degrees or under 135-degrees Fahrenheit, to avoid culturing of bacteria.   

  10. Pre-cooked foods should be re-heated at a temperature high enough to kill any possible food bacteria.   

    • Pre-cooked food needs to be re-heated at 135-degrees Fahrenheit and above.

    • To cool food, it needs to be done quickly using ice.

  11. In the event that cooked and uncooked food gets mixed up or an unclean cooking tool is used to prepare it, even accidentally, then it will need to be disposed of immediately.   

  12. All workers must keep a sanitary standard (hair, nail, etc.),

    • please be mindful of the regulations for prioritizing and preserving a clean and professional environment.

    • If one touches leftover or cooked foods, they should immediately wash their hands.

  13. There should be at least Two(2) Containers of 2.5 gallons of water, soap, a metal bucket for collecting water waste, and paper towels to wash hands readily available at ALL times within the booth.   

  14. Ice used to keep ingredients chilled and ice used to cool down food should be kept separate.   

  15. No workers should handle food with their bare hands.  

  16. There is ABSOLUTELY NO SMOKING inside the food booths or anywhere inside the gated field.   

  17. All workers MUST wash their hands upon returning from a break or visiting other areas.   

  18. Customers MUST NOT handle the food on their own. 

  19. A food thermometer should be readily available for usage.   

  20. Food re-sale permit needs to be displayed for the public to see.   

  21. An extinguisher should be located inside the booth in a convenient place. *PARTY will not be able to operate WITHOUT an extinguisher in the booth.    

  22. Each booth needs to collect their own trash and dispose of it in their designated trash containers.   

  23. All gas containers and burners need to be secured. ** Absolutely NO portable gas ranges (Butane).  

  24. All food items and containers storing foods need to be AT LEAST 6 inches from the ground.   

  25. PARTY CANNOT prepare food inside the tents.   

  26. Immediately after using the sink, all food scraps must be placed in the trash.   

  27. After hours, under NO circumstances should there be food scraps left inside the booth.   

  28. There must be no open food on the tables. All food must be kept out of reach from the public.   

  29. When using a food warmer to keep food at the proper temperature and for display, there must be a distance of 3feet between the public and the food warmer.   

  1. PARTY agreed to provide LAKFF with $10 Food Tickets can be reimbursed by turning in the used tickets at the LAKFF office after the end of the festival. LAKFF will not be responsible to redeem lost or stolen tickets.    

  2. PARTY can be reimbursed for gift certificates issued by LAKFF  at LAKFF’s office after the end of the festival. PARTY must provide value of product in dollar amount for the gift certificate.  LAKFF will not be responsible to redeem lost or stolen gift certificates.

 

ALCOHOL SALES ARE STRICTLY PROHIBITED at any booths except within the gated BEER GARDEN area.

  • Booth workers not in BEER GARDEN, may NOT sell alcohol to customers directly. If transaction of alcohol sale occurs, the booth will be shut down, with a fine.

ELECTRICITY

  1. PARTY is NOT allowed to consume more electricity than agreed upon by PARTY and LAKFF.  

  2. All booths will be provided with a minimum Amp Power (Available for charging cell phone, tablet, laptop ).   

    • 5 Amps for Local and Expo Regular/Corner Booths

    • 20 Amps Food and Snack and Liquor Booths

  3. Prior to event, A list of all appliances and equivalent AMP needs used during the festival must be provided by PARTY.  

  • If more power is needed than the standard amount provided, orders for additional AMP power need to be submitted. 

  • Every additional order is at increments of 20 Amps at $200.00

  • Food, Snack, and Expo Booths must place an order of AMP power for every equipment order of fridge or freezer.

  • AMP power order is not needed if PARTY has own to bring, but must be sufficient at ~20AMPS to power the rented equipment 

    • All electricity needs must be provided by an authorized vendor; therefore, outside unapproved generators or outside electric sources will not be allowed. 

  1. All electric appliances must have a UL mark and all cables must be of appropriate voltage (If an appliance does not have the proper markings, the booth may be shut down).  

  2. There will be NO altering or inappropriate use of the outlets provided.   

  3. If the outlet is damaged due to misuse or illegal appliances, a fine in the amount of $100.00 will be issued.   

  4. If an outage occurs more than three (3) times, access to the AMP power will not be allowed to turn back on.   

  5. PARTY may only use designated outlets provided in their booths.

  6. PARTY may not use outlets from vacant booths, or share with adjacent vendor booths

 

  1. If by any chance the festival is canceled or stopped early due to natural causes or other uncontrollable matters, PARTY will not hold LAKFF responsible.   

  2. PARTY must follow directions of City of Los Angeles, LAPD, Fire Dept., Health Dept., LAKFF and security guards for safety.  

  3. The number of sales and attendees vary for any number of reasons. PARTY will not hold LAKFF responsible.  

  4. All checks and the remaining balances should be cleared seven (7) days before the start of the festival. If there are balances remaining and checks outstanding, electricity will not be provided to the booths until the matter is resolved.

VIOLATIONS

If PARTY violates terms and conditions of the 46th Los Angeles Korean Festival,

PARTY will be issued a ticket, 

  • subject to a fine,

  • and/or termination of access to resources,

  • and/or booth shut down for the day and/or remainder of festival,

  • and/or not allowed to participate in future events hosted by LAKFF.

Date

Thursday, Sept. 26th

Friday, Sept. 27th

Saturday, Sept. 28th

Sunday, Sept. 29th

 OPERATION HOURS 

Open

3:00 PM*

10:00 AM

10:00 AM

10:00 AM

Closed

10:00 PM** 

10:00 PM** 

10:00 PM** 

10:00 PM** 

© Copyright 2019 Los Angeles Korean Festival Foundation. All Rights Reserved.